Industry Partner Manual / FAQs
⇒ 25 July 2025
- early deadline to order additional equipment with booth constructor
⇒ 11 August 2025
- deadline to send print files for booth tobooth constructor
⇒ 25 August 2025
- Own booth-constructions – submit booth plan
- Promotional slides during breaks and email blast basic – submit contents
- Advertisement in congress app – agree on day of display
- Email blast premium – agree on distribution date
- Badge lanyards, note pads, pens and reusable cups for water dispensers – submit preview
⇒ 1 September 2025
- Advertisement in congress app – submit contents
- Promotion during breaks – submit contents
⇒ 3 September 2025
- deadline to arrange shipments/storage with official freight forwarder
⇒ one week prior mailing date
- email blast premium – submit contents
For the industry partners listing on the congress homepage and in the congress app, the company profile and logo that have been uploaded with the industry partner application will be used.
Meeting facilities are available on-site at the congress venue. Meeting rooms will be provided on a “first come, first served”-basis (upon availability) during the regular congress opening hours. On request, technical and catering services can be offered (additional charges apply).
If you would like to rent a meeting room, please contact the congress organiser in written form specifying your request:
- Type of meeting
- Preferred date and time
- Room size and set-up
- Expected number of participants
- Technical and catering requirements
- Name and contact details of the contact person running the meeting on-site
Please note that access to these meetings is restricted to registered delegates / exhibitor representatives and is not open to external visitors.
Each industry partner package includes a certain number of complimentary congress registrations.
The complimentary congress registrations for industry partners include:
- Access to scientific sessions (except CECs), exhibition, catering and poster area
- Refreshments during the official congress breaks
- Light lunch during the official congress lunch breaks on Monday and Tuesday (no lunch breaks on Sunday and Wednesday)
Additional booth representatives may be registered at the reduced fee of 200 € per person, giving access to the exhibition, catering and poster area only. Kindly note that registrations at the booth representative rate are not entitled to be linked to abstract submissions.
Information on the number of complimentary registrations included in the package, the registration process and the unique registration link per industry partner were sent to each industry partner via email (along with the industry partner package invoice).
The registration link will re-direct to the initially submitted online application form. Steps one and two may be skipped as they simply summarise the data submitted during the application to be an industry partner. Step three allows the registration of delegates in line with the industry partner package.
Registered delegates can pick up their name badges at the registration counter in the congress venue upon arrival.
The Megaron Athens International Conference Centre will not accept delivery of any goods on behalf of exhibitors, nor will there be any responsibility taken for the safety of any such items delivered to the site in the absence of the exhibitor.
Thus, the congress organisation appointed an official freight forwarder, Orphee Beinoglou SA.
Please arrange all deliveries, pick-ups and storage directly with Orphee Beinoglou.
⇒ Contact Person: Kostas Fabridis | Fairs@beinoglou.gr
⇒ Rates are based on the tariff quoted by the carrier.
⇒ Deadline to arrange shipments: 3 September 2025 (afterwards a 30% surcharge for all services will be applied)
IMPORTANT: All shipments must have labels with the name of the exhibitor, the exhibition hall and the booth number. Please use the label provided by Orphee Beinoglou and adhere to the shipping instructions. All exhibition booths starting with “A” the hall to indicate on the shipping label is “Muses/Trianti Foyer”. For all booth numbers starting with “B”, “Skalkotas Foyer” must be indicated.
Kindly note that ordering, prices and invoicing for deliveries and storage need to be directly managed with the corresponding freight forwarder. The EUROTOX 2025 congress organisation is not involved and cannot be held liable for anything related to this process. The congress venue also takes no responsibility for receiving, storing or pick-up of goods and will not sign for customs clearance.
Please note that the congress venue nor the congress organisation can provide storage areas during the congress. We recommend to arrange storage and deliveries with the official freight forwarder, Orphee Beinoglou SA.
Please arrange all deliveries, pick-ups and storage directly with Orphee Beinoglou.
⇒ Contact Person: Kostas Fabridis | Fairs@beinoglou.gr
⇒ Rates are based on the tariff quoted by the carrier.
⇒ Deadline to arrange storage: 3 September 2025 (afterwards a 30% surcharge for all services will be applied)
IMPORTANT: All boxes must have labels with the name of the exhibitor, the exhibition hall and the booth number. Please use the label provided by Orphee Beinoglou.
Kindly note that ordering, prices and invoicing for deliveries and storage need to be directly managed with teh corresponding party. The EUROTOX 2025 congress organisation is not involved and cannot be held liable for anything related to this process.
(Un)Loading Area and Parking information will be available soon.
Industry partners with an advertisement in the congress app are kindly requested to send the planned ad until 1 September 2025. Arrangements regarding the display of the advertisements must be made with the congress organisation until 25 August 2025.
The sponsor is requested to send the text for the push message to the congress organisation. The date and time will finally agreed upon by the sponsor and the congress organisation. The push message content is subject to approval by the congress organisation. |
The sponsor is requested to send the file for the splash screen to the congress organisation. The date and time will finally agreed upon by the sponsor and the congress organisation. The file should be in portrait format (9:16), ideally 1080×1920 px (min. 500px), and either in jpg/png format or a vector graphic. It should include a trimmed edge to make sure contents are not being cut off by different screen sizes of the used mobile devices and not too much text as it is only displayed for 3 to 5 sec. The splash screen content is subject to approval by the congress organisation. |
The sponsor is requested to send a preview of the lanyards to industry@eurotox-congress.com until 25 August 2025, and to provide approx. 2,000 pieces. The final number of pieces must be confirmed with the congress organisation.
The lanyards must be delivered to congress venue at the sponsor’s own cost by 13 September 2025, the latest. Please clearly state “EUROTOX 2025 – registration desk” on the package so it can be delivered to the correct location.
Please adhere to the instructions for the delivery of material (see “Shipments (Delivery / Pick-Up)” section above).
Industry partners with an email blast are kindly requested to make any arrangements regarding the distribution of the email with the congress organisation until 25 August 2025.
The sponsor is requested to send a text of max. 100 words to the congress organisation so it can be included in the EUROTOX 2025 final participant mailing along with the sponsor’s logo. Contents for email blasts basic must be sent to industry@eurotox-congress.com until 25 August 2025. |
The sponsor is requested to send the mailing content in a ready-to-send html format to the congress organisation. The date of mailing needs to be agreed upon with the congress organisation. The mailing is subject to approval by the Scientific Programme Committee (SPC). Contents for email blasts premium must be sent to industry@eurotox-congress.com at least one week prior to the scheduled mailing date. |
The sponsor is requested to send a preview of the note pads and / or pens to industry@eurotox-congress.com until 25 August 2025, and to provide approx. 1,700 pieces. The final number of pieces must be confirmed with the congress organisation.
The note pads and / or pens must be delivered to congress venue at the sponsor’s own cost by 13 September 2025, the latest. Please clearly state “EUROTOX 2025 – registration desk” on the package so it can be delivered to the correct location.
Please adhere to the instructions for the delivery of material (see “Shipments (Delivery / Pick-Up)” section above).
Industry partners with promotion during the breaks are kindly requested to send the planned promotion material until 1 September 2025.
The sponsor is requested to send a PowerPoint slide (16:9 format) with the static promotional content to the congress organisation. |
The sponsor is requested to send the video (16:9 format, max 30 sec.) to the congress organisation. |
The sponsor is requested to send a preview of the reusable cups to industry@eurotox-congress.com until 25 August 2025, and to provide approx. 1,700 pieces. The final number of pieces must be confirmed with the congress organisation.
The reusable cups must be delivered to congress venue at the sponsor’s own cost by 13 September 2025, the latest. Please clearly state “EUROTOX 2025 – registration desk” on the package so it can be delivered to the correct location.
Please adhere to the instructions for the delivery of material (see “Shipments (Delivery / Pick-Up)” section above).
All exhibition booths are equipped with:
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The officially contracted booth constructor for EUROTOX 2025 is Proelectro Ltd.. The exhibition area and ordered shell scheme booths will be set up on 13 September 2025. On 14 September 2025, there will be an exhibitor help desk to support industry partners during the set-up.
It is strictly prohibited to affix any printings/posters to your shell scheme booth wall panels. All printing needs must be coordinated and provided through the official booth constructor, Proelectro, the official contractor of the congress. In case of a damaged panel, the cost of the replacement is 300€ / per panel. For all printings, Proelectro will receive the final ready-to-print files from the client based on the specified requirements. Proelectro will not be responsible for any omissions or mistakes regarding the outcome.
It is strictly forbidden to create an own electrical connection or tamper with any electrical system. Please contact Proelectro directly if you plan to connect anything other than a laptop, mobile phone , lightning, monitor or similar devices so we can make sure the necessary distribution and connection cabling in accordance with the venue’s safety guidelines and infrastructure is provided (fees may apply). For power supply over 3KW, power supply cables and electrical switch boards are mandatory and are provided only by the official contractor of the congress, Proelectro (fees may apply). The exhibitor undertakes to protect their electrical system by installing an adequate high-sensitivity residual circuit breaker as required by current regulations. The exhibitor is required to check the supply voltage at the time of connecting their system or equipment. The congress host nor Proelectro will guarantee the connection of exhibition spaces that do not meet these requirements.
* The wall panels are 2.5m high and 1m wide, including the aluminum frame. Without the frame, the panels are 2.385m high and 0,955m wide.
**The fascia board will be printed with the company name that has been indicated during the submission of the industry partner application.
* *If further power supply is needed, please contact industry@eurotox-congress.com
If any own booth construction is planned, the exhibitor is obligated to send a detailed booth drawing (incl. measurements) for approval to industry@eurotox-congress.com by Friday, 25 August 2025, the latest.
This is to ensure that all exhibition booths meet all regulations with regards to size, location and other restrictions (e.g., fire safety).
The planned set-up time for exhibitor assigned booth constructors is Sunday, 14 September 2025, from 13h00 to 19h00. If your assigned booth constructor requires individual arrangements, please submit the request along with your booth construction plan.
Protective carpet under each construction is mandatory. This can be brought by the own contractor or ordered with the official booth constructor, Proelectro.
It is strictly forbidden to create an own electrical connection or tamper with any electrical system. Please contact Proelectro directly if you plan to connect anything other than a laptop, mobile phone , lightning, monitor or similar devices so we can make sure the necessary distribution and connection cabling in accordance with the venue’s safety guidelines and infrastructure is provided (fees may apply). For power supply over 3KW, power supply cables and electrical switch boards are mandatory and are provided only by the official contractor of the congress, Proelectro (fees may apply). The exhibitor undertakes to protect their electrical system by installing an adequate high-sensitivity residual circuit breaker as required by current regulations. The exhibitor is required to check the supply voltage at the time of connecting their system or equipment. The congress host nor Proelectro will guarantee the connection of exhibition spaces that do not meet these requirements.
During set-up/dismantling carpeted corridors will be created for material transport and to avoid damage to the venue floor
EUROTOX 2025‘s exhibition is scheduled for all four congress days, from Sunday to Wednesday, 14 to 17 September 2025. Exhibition booths are located in the entrance area and nearby the session halls, lining the main delegate traffic routes.
Traditionally, the exhibition area will host the Welcome Reception on Sunday evening as well as all the psoter area, coffee and lunch breaks. Thus, a constant frequentation at the booths will be guaranteed.
Exhibition Times:
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The exhibition area and ordered shell scheme booths will be set up by the official congress booth constructor on 13 September 2025. On 14 September 2025, there will be an exhibitor help desk to support industry partners during the set-up.
Exhibition Area Specifications:
⇒ floor: carpet under each construction is mandatory (booths will be carpeted according to booth package). During set-up/dismantling carpeted corridors will be created for material transport and to avoid damage to the venue floor.
⇒ maximum floor load: 500 kg/m2
⇒ maximum building height: 2,2m – 3m (see floor plan)
⇒ All booth equipment may not exceed the allocated booth space nor booth wall heights.
⇒ Distribution of food and beverage samples must be approved by the congress venue prior to the congress. Catering at the booth must be ordered via the official congress caterer.
⇒ Loudspeakers, similiar devices and any installations or decorations which are offending to others are permitted.
⇒ Any alterations or damage to rooms, facilities or objects will be charged to the responsible industry partner.
⇒ The exhibition area will be cleaned after set-up. Keeping the booth clean is the responsibility of the industry partner.
There will be an easy solution for lead retrieval at the congress which is offered at no additional costs.
All delegate badges will have a QR code which includes the delegate name, email address, affiliation and country. Kindly note that badges may only be scanned with the delegate’s consent.
One needs a QR code scanner app that allows the scan history to be exported to a .txt and/or .cvs file. After successfully scanning the QR code, the scan history may be exported in the desired file type and further processed.
Below you can soon find an example QR code to be tested with your scanner app.
EUROTOX Congress Organisation tested this procedure with the QR and Barcode Scanner by Gamma Play.
The officially contracted booth constructor for EUROTOX 2025 is Proelectro Ltd.
They will built the booths according to the industry partner packages (see “Booth Constructions according to Industry Partner Package” section above). Additional equipment, incl. graphics, and furniture for the booth may be ordered online via their web shop.
WEBSHOP TO ORDER ADDITIONAL EQUIPMENT / FURNITURE:
⇒ Click here to access the EUROTOX 2025 webshop
⇒ Early Order Deadline: 25 July 2025 (afterwards late order fees may apply)
Please note, you must create an account in order to view all options and pricing. To create an account, please click on “Create New Account”. If you have any questions regarding the webshop and additional orders, please contact Proelectro directly.
ORDER PRINTS FOR WALL PANELS
Wall prints for the panel construction at each booth may be ordered with Proelectro Ltd. as well.
⇒ Deadline to send print files to Proelectro: 11 August 2025
⇒ Templates for wall prints may be requested from the congress organisation. Final print files must be ready-to-print files matching the following requirements:
⇒ file format: pdf with fonts converted to curves/outlined
⇒ file type: vector files
⇒ scale: 1:1
⇒ resolution: min. of 120 dpi at real size
Kindly note that ordering, prices and invoicing for any additional furniture and equipment need to be
directly managed with Proelectro Ltd. The EUROTOX 2025 congress organisation is not involved and cannot be held liable for anything related to this process.
In case of any questions, please do not hesitate to contact us:
EUROTOX 2025 Sponsorship & Exhibition